Purchase-to-Pay tags

Introduction

Tags are properties of cases that are important for the Purchase-to-Pay process and can be used to monitor the process in AppOne.

Default tags

In the SAP Purchase-to-Pay Connector for AppOne default tags are defined for the Purchase-to-Pay process. For each Tag an expression is defined in the Cases_preprocessing table, and the Tags are ordered in folders by Tag type. See the illustration below.

Below is a description of the default Tags for the Purchase-to-Pay process.

Tag	Description	Can be used to ...	Tag Type
PR rejected	The activity Reject purchase requisition exists as one of the activities for a case.	monitor how often a purchase requisition is rejected.	General
PR marked for deletion	The activity Delete purchase requisition exists as one of the activities for a case.	monitor how often a purchase requisition item is marked for deletion.	General
PO marked for deletion	The activity Delete purchase order item exists as one of the activities for a case.	track how often a purchase order item is marked for deletion.	General
PO price changed	The activity Change purchase order item exists for a case.	track how often the price of the purchase order item has been changed after creating the purchase order.	General
Onetime vendor	The one-time account indicator field `LFA1 – XCPDK` for the vendor associated to the case contains the value X.	track how often an item is order from a one-time vendor.	General
Unreasonably quick goods delivery	The timestamp of the first Post goods receipt event is within one hour of the timestamp of the Create purchase order item event.	To monitor how often the goods are received within one hour after the purchase order is created.	General
PR approval revoked	The activity Revoke approved purchase requisition item level X (for any level) exists as one of the activities for a case.	monitor how often a purchase requisition approval is revoked.	Inefficiency
PO approval revoked	The activity Revoke approved purchase order item level X (for any level) exists as one of the activities for a case.	monitor how often a purchase order approval is revoked.	Inefficiency
PO restored	This tag holds for a case if an activity ‘Restore purchase order’ exists as one of the activities.	monitor how often the purchase order item is first deleted, but later restored.	Inefficiency
PO price changed after approval	The activity Change purchase order item price exists occurring after the first activity Approve purchase order item level X (for any level).	track how often the price of the purchase order item is changed after the first approval.	Inefficiency
PO price changed after invoice/goods receipt	Either a Create invoice item or a Post goods receipt activity exists occurring after the first activity Approve purchase order item level X (for any level.	track how often the price of the purchase order item is changed after the first invoice has been received or the goods has been received.	Violation
PO creation and approval by the same person	The same known user is associated with both the Create purchase order item activity and an activity Approve purchase order item level X (for any level) for a case.	track if there are cases for which the person creating and approving the purchase order are the same.	Violation
PO creation and goods receipt by the same person	The same known user is associated with both the Create purchase order item activity and a Post goods receipt' activity for a case.	track if there are cases for which the person creating the purchase order and receiving the goods are the same.	Violation
Goods receipt and invoice receipt by the same person	The same known user is associated with both a Post goods receipt activity and a Create invoice item activity for a case.	track if there are cases for which the person that registered the goods receipt is the same person who has received the invoice.	Violation
Both PO and PR are not approved	Neither an activity Approve purchase requisition level X (for any level) nor an activity Approve purchase order item level X (for any level) exists as one of the activities for a case.	track cases that does not contain an approval activity.	Violation
Goods receipt before PO creation	The Create purchase order item activity exists after any Post goods receipt activity for a case.	monitor how often the goods are received before the creation of the purchase order.	Violation
Invoice receipt before PO creation	A Create purchase order item activity exists after any Create invoice item activity for a case.	monitor how often an invoice has been received before the purchase order was created.	Violation
Invoice receipt before goods receipt	A Post goods receipt activity exists after any Create invoice item activity for a case.	monitor how often an invoice has been received before the goods receipt.	Violation
PO and invoice quantity difference	The quantity associated with a Create purchase order item activity does not match the sum of all the quantities associated to all Create invoice item activities for a case.	identify cases for which the item quantity on the purchase order and the invoice does not match.	Violation
PO and invoice price difference	The price associated with a Create purchase order item activity does not match the sum of all the prices associated to all Create invoice item activities for a case.	identify cases for which the item price on the purchase order and the invoice does not match.	Violation
PO and goods receipt quantity difference	The quantity associated with a Create purchase order item activity does not match the sum of all the quantities associated to all Post goods receipt activities for a case.	identify cases for which the item quantity on the purchase order and the goods receipt does not match.	Violation