Procurement - Process

Introduction

Procurement - Process is the main dashboard where you can analyze the complete Purchase-to-Pay process regarding purchase order items.

See the illustration below.

KPIs

Below is a description of the KPIs that are displayed at the top of the Procurement - Process dashboard.

If you click on a KPI, the corresponding metric is selected in the Purchase order items dashboard item.

KPI	Description
Variants	The number of various process paths different purchase order items have taken. A variant is a specific path through the process, a set of activities that were taken in a specific order. Usually, several purchase order items have followed the same variant.
Avg. throughput time end to end	The average throughput time between the first and the last event for purchase order items.
Percentage first time right	The percentage of unique purchase order items that only have main events and for which the final payment is done, related to the total number of purchase order items.
Total value (ordered)	Total value of the purchase order items.
PO items	Total number of purchase order items.
Purchase orders	Total number of purchase orders.

Metrics

With the Purchase order items dashboard item, you can analyze the purchase order items in more detail.

You can select various attributes of the purchase order items and create different contexts by selecting metrics from the metric selector. See the illustration below.

Below is a description of the metrics.

Metric	Description
Number of items	The number of unique purchase order items for purchase orders created within the selected period.
Percentage of items	The percentage of unique purchase order items related to the number of purchase order items for purchase orders created within the selected period.
Avg. value (ordered)	The average purchase order item value for the selected attribute for purchase orders created within the selected period.
Total value (ordered)	The sum of the purchase order item values for the selected attribute for purchase orders created within the selected period.
Avg. throughput time end to end	The average throughput time between the first and the last event for purchase order items of purchase orders created within the selected period. Note: The throughput time is calculated only if both dates are available and occurred in the right order.
Avg. throughput time PR creation to payment	The average throughput time of purchase order items from creating a purchase requisition to the actual payment for the related invoice of purchase orders created within the selected period. Note: The throughput time is calculated only if both dates are available and occurred in the right order.
Avg. throughput time PR creation to PO approval	The average throughput time of purchase order items from creating a purchase requisition to the approval of the purchase order for purchase orders created within the selected period. Note: The throughput time is calculated only if both dates are available and occurred in the right order.
Avg. throughput time PO approval to GR	The average throughput time of purchase order items between the complete approval of the purchase order and the actual receipt of the goods for purchase orders created within the selected period. ** Note: **The throughput time is calculated only if both dates are available and occurred in the right order.
Percentage first time right	The percentage of unique purchase order items which have only main activities and for which the final payment has been made, related to the total number of purchase order items created within the selected period for which a final payment has been made.

Note:

Metrics in the Purchase-to-Pay Discovery Accelerator never take Purchase order items with missing data into account when the metric is calculated.

For example, if a Purchase order item does not have a value for the selected attribute and the metric calculates the average over this attribute, the Purchase order item is not taken into account.

Distribution

The Distribution chart enables you to analyze the frequency of purchase order items based on the Value or different throughput times. See the illustration below.

The Details button enables you to analyze purchase order items in more detail and opens the Details - PO items dashboard.

Process graph

The process graph displays the Procurement process based on the number of cases. See the illustration below.

Note: You can use the Detail slider to change the number of activities and/or edges shown.

Viewing the process based on a different metric

Follow these steps to select a different metric for the process graph.

Step	Action
1	Click on the Displayed metrics icon in the process graph.
2	Select a different metric from the list of available metrics.

See the illustration below.

See also Working with Process Graphs.

Submitting automation ideas

When you identify a bottleneck in the Purchase-to-Pay process while monitoring, for example when a manual activity takes a long time to be executed, you might want to send a request to automate the activity to UiPath Automation Hub. You can do this directly from the process graph. See Sending Automation Ideas to UiPath Automation Hub for more information.

Note: This function is only available if UiPath Process Mining is set up for integration with UiPath Automation Hub.