Purchase-to-Pay Discovery Accelerator and SAP Connector 2021.10

Release date: 25 October 2021

This page provides more information about the Purchase-to-Pay Discovery Accelerator and SAP Connector for Purchase-to-Pay Discovery Accelerator.

Purchase-to-Pay Discovery Accelerator

Accounts Payable

The Purchase-to-Pay Discovery Accelerator now enables you to analyze the Accounts payable process of the Purchase-to-Pay process regarding paying suppliers and vendors for goods and services purchased. The new Accounts payable menu contains the following dashboards to analyze the Purchase-to-Pay process from an invoices point of view:

• Accounts payable - Process;
• Accounts payable - Invoice items;

• Accounts payable - Events.

  With the introduction of Accounts payable, the menu Analysis is renamed to Procurement and contains the following dashboards:

• Procurement - Process;
• Procurement - Purchase requisitions;
• Procurement - Purchase orders;
• Procurement - Events;

• Procurement - Root cause analysis.

Note: If you only want to analyze the Procurement process or the Accounts payable process, you can disable the dashboards in the Purchase-to-Pay Discovery Accelerator for the part you do not want to use. In this case, in the Connector you only load the data that is used in the Purchase-to-Pay Discovery Accelerator.

Dashboards

Events dashboards

The new Procurement - Events and the Accounts payable - Events dashboards enable business users to analyze the events that occur in the Purchase-to-Pay process in more detail. Block or change events are indicated as deviations. These are events that you would ideally not want to happen.

Efficiency - On-time payment

The new Efficiency - On-time payment dashboard enables you to monitor discounts and analyze on-time and late payments. It displays detailed information on discounts and losses caused by early or late payments. See Efficiency - On-time Payment.

Details

Details - Invoices and Details - Invoice items

The new Details - Invoices and Details - Invoice items dashboards are now available to analyze invoices and invoice items in more detail. The dashboards display attribute details of invoices or invoice items and the related events.

Details - PO items

The Details - End-to-end dashboard is renamed to Details - PO items. It also now contains the Details - PO items - Process overview dashboard which displays the details of one selected purchase order item. It contains a Gannt chart that provides an overview of all information related to that purchase order item.

New features

Root-cause analysis

The new Procurement – Root cause analysis dashboard enables business users to determine the specific root causes of deviations from the desired process. Root cause analysis can be used to analyze the behavior of purchase order items, in particular unwanted behavior.

The Root cause analysis icon in the header of:

• the What is the late delivery rate? dashboard item of the Efficiency - Supplier performance dashboard,
• the Discounts dashboard item of the Efficiency - On-time payment dashboard, and

• the Where does maverick buying occur? dashboard item of the Compliance - Maverick buying dashboard

  enables users to open the Analysis - Root cause analysis dashboard with a predefined filter.

See the illustration below for an example.

KPI

The Percentage first time right KPI is added to the Procurement - Process dashboard.

Activity code attribute

Activity code is now available as an optional attribute in the Events_base table of the Purchase-to-Pay Discovery Accelerator input data. See Input tables of the Purchase-to-Pay Discovery Accelerator.

Configuring the Activity code

If you define the Activity code attribute as an input attribute, you can configure the attribute description in the SAP Connector for Purchase-to-Pay Discovery Accelerator.

Several activities in the Purchase-to-Pay Discovery Accelerator are used to calculate metrics or tags. If the Activity code attribute is defined in your input data, the activity code is used for these calculations instead of the attribute name.

If your source system uses a different name for a certain activity, the Activity code can be used to map your activity to the appropriate activity in Purchase-to-Pay Discovery Accelerator to make sure that the correct activities are used for calculations. The Activity code attribute also enables you to display the name of the attribute in your local language. In this case, you replace the attribute name with the localized name.

Improvements

Maverick buying

The Maverick buying KPIs on the Overview - Procurement dashboard and the Compliance - Maverick buying dashboard now take all user filters into account. For example, if you filter on a supplier, the Maverick buying percentage KPI is adapted to the selection and only displays the percentage of Maverick buying for the selected supplier.

Efficiency - Automation dashboard

The Efficiency - Automation dashboard is now based on event logs for all entities in the Events_base instead of purchase order end-to-end events.

Period filters

On most dashboards, the Period filter is renamed to describe the actual date that is used. For example, PO creation date.

Value attributes

All Value KPIs and metrics now include an indication about which entity they belong to. For example Value (requested),Value (ordered), or Value (invoiced).

Percentage metrics

The Number of entity metric now also has a Percentage of entity metric available in the same dashboard. It calculates the relative size of an entity within a category related to the other categories.

Customizability

The distribution chart and the process graph are unlinked from the bar chart on all dashboards that feature these graphs. This makes it easier to add KPIs.

Styling

The styling of dashboards is now in line with TemplateOne and Process Mining (Cloud).

Improved hints and info text

The info text and hint overlays now also explain the meaning of the underlying attribute.

KPI bars

The order of the KPIs in the KPI bar is now consistent across all dashboards.

SAP Connector for Purchase-to-Pay Discovery Accelerator

New features

Input tables

New input tables are added for Accounts payable and additional attributes are added to existing tables. See Input Data of the SAP Connector for Purchase-to-Pay Discovery Accelerator for a complete overview.

Improvements

Accounting document type setting

The Accounting document type setting (BLART) is added to the SAP_Connector_for_Purchase-to-Pay_Discovery_Accelerator.settings.csv which enables you to configure the payment type.