Procurement - Events

Introduction

Procurement - Events is the main dashboard where you can analyze the events that take place in the Purchase-to-Pay process regarding purchase order items. Block or change events are regarded as deviations. These are events that you would ideally not want to happen. See the illustration below.

The information displayed in the dashboard is based on the creation date of the purchase order items. The PO creation date filter in the Filters panel enables you to select a period to display the purchase order items that were created in the selected period.

Note: Since the process graph displays all purchase order items which are created within the selected period, the graph can also contain changes to these purchase order items that might be outside the selected period.

Timestamps

Throughput time is the duration between the event end timestamps of two events which follow each other. In this case, waiting time and idle time are also calculated. Processing time is the time actually spent on the event. In this case, waiting time and idle time are not taken in to account.

KPIs

Below is a description of the KPIs that are displayed at the top Procurement - Events dashboard.

KPI	Description
Avg. event throughput time	The average event throughput time for purchase order item events. Note: If you click on the Avg. event throughput time KPI, the Avg. event throughput time metric is selected in the PO item events dashboard item.
Blocks set	The total number of block (set) events on purchase order items. Note: If you click on the Blocks set KPI, a filter is automatically created and added to the Filters panel.
Changes	The total number of change events on purchase order items. Note: If you click on the Changes KPI, a filter is automatically created and added to the Filters panel.
Main events	The total number of main events on purchase order items. Note: If you click on the Main events KPI, a filter is automatically created and added in the Filters panel.
Total value (ordered)	The total value of the purchase order items.
PO items	The total number of unique purchase order items.

PO Item Events

With the PO item events dashboard item you can analyze the Purchase order items in more detail.

Metrics

You can create various different contexts by selecting different attributes from the drop-down list. The metric selector enables you to select different metrics. Below is a description of the metrics that can be used to analyze the purchase order item events regarding the selected attribute.

Metric	Description
Number of events	The number of unique events, for purchase order items created within the selected period.
Avg. number of events	The average number of events that were performed on purchase order items that were within the selected period.
Percentage of events	The percentage of unique events for purchase order items created within the selected period, related to the number of purchase order items.
Percentage of items	The percentage of purchase order items per category, compared to unique purchase order items of all categories, for purchase order items created within the selected period.
Avg. event cost	The average cost of executing events for purchase order items created within the selected period.
Total event cost	The total costs of executing events, for purchase order item created within the selected period.
Avg. event processing time	The average processing time of events for purchase order items created within the selected period.
Total event processing time	The total processing time of event for purchase order items created within the selected period.
Avg. event throughput time	The average throughput time of all events for purchase order items created within the selected period.
Total event throughput time	The total throughput time of all events for purchase order items created within the selected period.

Distribution

The event throughput time is the difference between the event of the current event and the event end of the previous event. The Distribution chart enables you to analyze the frequency of events based on the **Event throughput time (end to end). See the illustration below.

The Details button enables you to analyze purchase order items in more detail and opens the Details - PO items dashboard.

Process graph

The process graph displays the procurement process based on the number of events. See the illustration below.

Note: You can use the Detail slider to change the number of activities and/or edges shown.

Viewing the process based on a different metric

Follow these steps to select a different metric for the process graph.

Step	Action
1	Click on the Displayed metrics icon in the process graph.
2	Select a different metric from the list of available metrics.

See the illustration below.

See also Working with Process Graphs.

Activity category legend

The colors of the activities in the process correspond to the different event categories. See the illustration below.