Procurement - Purchase Orders

Introduction

Procurement - Purchase orders is the main dashboard where you can analyze your process for the purchase orders to get approval. See illustration below.

The information displayed in the dashboard is based on the creation date of the purchase orders. The PO creation date filter in the Filters panel enables you to select a period to display the purchase orders that were created in the selected period.

Note: Since the process graph displays all purchase orders which are created within the selected time period, the graph can also contain changes to these purchase orders that might be outside of the selected period.

KPIs

Below is a description of the KPIs that are displayed on the top.

If you click on a KPI, the corresponding metric is selected in the Purchase orders dashboard item.

KPI	Description
Avg. throughput time PO approval	The average throughput time from creating the purchase order to approval of the purchase order.
Total value (ordered)	Total value of the purchase orders.
Purchase orders	Total number of purchase orders.

Purchase Orders

With the Purchase orders dashboard item you can analyze the purchase requisitions in more detail.

Note that the process graph shows changes to the purchase orders that might be outside of the selected period since only the creation date is bound to the selected time frame.

Metrics

You can create various different contexts by selecting different attributes from the drop-down list. The metric selector enables you to select different metrics. Below is a description of the metrics that can be used to analyze the purchase requisitions regarding the selected attribute.

Metric	Description
Number of orders	The number of unique purchase orders created within the selected period.
Percentage of orders	The percentage of unique purchase orders created within the selected period.
Avg. value (ordered)	The average of the value of the purchase orders created within the selected period related to the selected attribute.
Total value (ordered)	Sum of the value of the purchase orders created within the selected period related to the selected attribute.
Avg. number of approvals	The average number of approvals that were performed on purchase orders created within the selected period.
Avg. throughput time PO approval	Average throughput time of purchase orders created within the selected period from creating the purchase order to approval of the purchase order.

Distribution

The Distribution chart enables you to analyze the frequency of purchase orders based on the Purchase order value, the **Number of purchase order approvals, or the **Throughput time (PO creation to PO approval). See the illustration below.

The Details button enables you to analyze purchase orders in more detail and opens the Details - Purchase orders dashboard.

Process graph

The process graph displays the purchase order process based on the number of cases. See the illustration below.

Note: You can use the Detail slider to change the number of activities and/or edges shown.

Viewing the process based on a different metric

Follow these steps to select a different metric for the process graph.

Step	Action
1	Click on the Displayed metrics icon in the process graph.
2	Select a different metric from the list of available metrics.

See the illustration below.

See also Working with Process Graphs.