Process Mining
2021.10
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Menu Compliance - Standalone 2021.10
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Process Mining
Last updated Sep 21, 2023

Menu Compliance

Compliance - Maverick Buying

The Compliance menu contains the Maverick buying dashboard. Maverick buying is defined as the number of purchase order items that were processed outside the regular Purchase-to-Pay process without involvement of the Procurement department.

Compliance - Maverick buying is the dashboard where you can analyze your process regarding maverick buying. It enables you to analyze purchase order items labeled with one or more maverick buying tag.

Note: Purchase order items of purchase orders that were created within the selected period are displayed.

See the illustration below.



KPIs

Below is a description of the KPI's displayed at the top of the Compliance - Maverick buying dashboard.

If you click on a KPI, the corresponding metric is selected in the Where does maverick buying occur? dashboard item.

KPI

Description

Maverick buying value

Total value of the purchase order items involved in maverick buying.

Percentage maverick buying

The percentage of purchase order items that were processed outside the regular Purchase-to-Pay process.

PO items with maverick buying

The number of purchase order items that were processed outside the regular Purchase-to-Pay process.

Total PO items

The total number of purchase order items.

Maverick Buying Tags

Below is a description of the predefined tags for maverick buying.

Tag

Indicates that the ...

Goods delivered before PO item creation

goods were delivered before a purchase order item was created.

Goods delivered before PO approval

goods were delivered before a purchase order was approved.

Goods delivered without PO approval

goods were delivered for a purchase order that was not approved.

Invoice received before PO item creation

invoice was received before a purchase order item was created.

Invoice received before PO approval

invoice was received before a purchase order was approved.

Invoice received without PO approval

invoice was received for a purchase order that was not approved.

Unreasonably quick goods delivery

goods were delivered within 2 hours after the purchase order was approved.

Unreasonably quick invoice received

invoice was received within 2 hours after the purchase order was approved.

Root Cause Analysis

The Analysis - Root cause analysis dashboard enables you to analyze the behavior of purchase order items that have particular tags in more detail. When you click on the Root cause analysis icon in the header of the Where does maverick buying occur? dashboard item the Analysis - Root cause analysis dashboard will be displayed with a predefined filter to analyze maverick buying.

See the illustration below.



When you click on the Back icon in the What influences the selection? dashboard item in the Root cause analysis dashboard, you will return to the Compliance - Maverick buying dashboard.

Metrics

You can create various different contexts by selecting different groupings from the drop-down list. The metric selector enables you to select different metrics. Below is a description of the metrics that can be used to analyze the purchase items regarding the selected grouping.

Metric

Description

Number of items

The number of unique purchase order items, for purchase orders that were created within the selected period, that are processed outside the regular Purchase-to-Pay process, i.e. have a maverick buying tag.

Percentage of items

The percentage of purchase order items, for purchase orders that were created within the selected period, that are processed outside the regular Purchase-to-Pay process, i.e. have a maverick buying tag.

Avg. value (ordered)

The average value of the purchase order items, for purchase orders that were created within the selected period, that are processed outside the regular Purchase-to-Pay process, i.e. have a maverick buying tag.

Total value (ordered)

Sum of the value of the purchase order items, for purchase orders that were created within the selected period, that are processed outside the regular Purchase-to-Pay process, i.e. have a maverick buying tag.

Maverick Buying Process

The process graph displays the process for purchase order items that are tagged as maverick buying.



Viewing the Process Based on a Different Metric

By default the process graph displays the maverick buying process based on the number of case.Follow these steps to select a different metric for the process graph.

Step

Action

1

Click on the Displayed metrics icon in the process graph.

2

Select a different metric from the list of available metrics.

See the illustration below.



Submitting Automation Ideas

When you identify a step in the Purchase-to-Pay process that might reduce maverick buying when it would be automated, you can send a request to automate the activity to UiPath Automation Hub. You can do this directly from the process graph. See Sending Automation Ideas to UiPath Automation Hub for more information.

Note: This function is only available if UiPath Process Mining is set up for integration with UiPath Automation Hub.
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