Productivity Activities
Last updated Jul 9, 2024

Email Sent



Initiates an automation workflow when an email is sent in Outlook.


This activity requires the following scopes:

  • Mail.Read
  • User.Read
  • Mail.ReadWrite
  • User.Read
  • Mail.Read.Shared
  • User.Read
  • Mail.ReadWrite.Shared
  • User.Read
  • Mail.Read
  • User.ReadWrite
  • Mail.ReadWrite
  • User.ReadWrite
  • User.ReadWrite

Project compatibility

Windows | Cross-platform


  • Microsoft Outlook 365 connection - The connection for the Microsoft 365 account to use in the activity.
  • Use shared mailbox - Set the toggle to On if you want to use a shared mailbox. Default value is Off.

    • Shared mailbox - The email address of a user or shared mailbox. This field supports String type input.

  • Filter - Additional criteria to filter the email that is sent. Supports filtering on the following fields: BCC, Body, CC, Category, From, Importance, Subject, To, Type.
Additional options


  • With attachments only - Boolean value. Set the toggle to On to only consider emails that have attachments.
  • Include attachments - Boolean value. Set to True if the email passed to other activities should contain attachments.


  • Email - The sent email. Automatically generated output variable. You can use it as it is or save it with a different name. You can use this in other activities, such as Download Email Attachments.
  • Job Data - Contains job info, such as Process name, Process version, Workflow name, Robot name, and mode of execution.


See also:
  • Description
  • Project compatibility
  • Configuration
  • Example

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