Purchase to Pay - SAP app template

With the SAP Purchase to Pay app template you can create process apps that give insight in how your Purchase-to-Pay process actually performs. For example, how long it takes for a purchase request to become an actual Purchase Order, how long it takes to process the Purchase Orders, and most important to what extent are you paying in time. For all steps in the process, SAP Purchase to Pay provides insights into the throughput times.

Purchase to Pay process

Purchase to Pay is the process from a buyer's perspective of buying, receiving, paying and accounting for goods. The process starts with a purchase request and ends with the payment of the invoice and includes all confirmation and checking steps in between. It is one of the core processes in an organization and is typically performed by multiple departments. The most important artifacts of the Purchase to Pay process are purchase orders, receipt of the goods and the invoice. Purchase to Pay is also known as Procure to Pay.

Purchase-to-Pay covers the following main processes in the procurement lifecycle.

• Buying;
• Delivery;
• Payment.

Note: The Delivery and (parts of the) Payment processes are usually done in parallel.

Buying: The process starts with a buyer from the company who wants to buy some goods. The buyer requests the purchase, using a purchase requisition. Procurement is involved to get the best deal. This could mean negotiation for a new contract or adapting to an already available contract. Procurement converts the requisition to a purchase order and makes sure the missing information is filled where needed. Procurement approves the purchase order (PO), which is then sent to the vendor.

Delivery: The warehouse department (if available) waits for the goods to be received. When goods arrive, the inventory is checked and updated. The goods are received by the initial buyer, who accepts the goods.

Payment: The finance department awaits the invoice to be received. When the invoice arrives, it is administrated. The invoice is paid by accounts payable. Accounting administrates the payment.