Managing the Cost

Configure the cost associated with the RPA implementation by using the below categories.

You as the Program Manager need to complete the below sections:

Currency Set up

Click the Currency drop-down list and select the currency used to display prices and costs. This currency is applied to the entire automation program.

USD is set by default, still, when clicking the drop-down list, you can choose between 99 available currencies.

Available currencies:

Albania Lek - ALL

Afghanistan Afghani - AFN

Argentina Peso - ARS

Aruba Guilder - AWG

Australia Dollar - AUD

Azerbaijan New Manat - AZN

Bahamas Dollar - BSD

Barbados Dollar - BBD

Belarus Ruble - BYR

Belize Dollar - BZD

Bermuda Dollar - BMD

Bolivia Boliviano - BOB

Bosnia and Herzegovina Convertible Marka - BAM

Botswana Pula - BWP

Bulgaria Lev - BGN

Brazil Real - BRL

Brunei Darussalam Dollar - BND

Cambodia Riel - KHR

Canada Dollar - CAD

Cayman Islands Dollar - KYD

Chile Peso - CLP

China Yuan Renminbi - CNY

Colombia Peso - COP

Costa Rica Colon - CRC

Croatia Kuna - HRK

Cuba Peso - CUP

Czech Republic Koruna - CZK

Denmark Krone - DKK

Dominican Republic Peso - DOP

East Caribbean Dollar - XCD

Egypt Pound - EGP

El Salvador Colon - SVC

Euro Member Countries - EUR

Falkland Islands (Malvinas) Pound - FKP

Fiji Dollar - FJD

Ghana Cedis - GHC

Gibraltar Pound - GIP

Guatemala Quetzal - GTQ

Guernsey Pound - GGP

Guyana Dollar - GYD

Honduras Lempira - HNL

Hong Kong Dollar - HKD

Hungary Forint - HUF

Iceland Krona - ISK

India Rupee - INR

Indonesia Rupiah - IDR

Iran Rial - IRR

Isle of Man Pound - IMP

Israel Shekel - ILS

Jamaica Dollar - JMD

Japan Yen - JPY

Jersey Pound - JEP

Kazakhstan Tenge - KZT

Korea (North) Won - KPW

Kyrgyzstan Som - KGS

Laos Kip - LAK

Lebanon Pound - LBP

Liberia Dollar - LRD

Macedonia Denar - MKD

Malaysia Ringgit - MYR

Mauritius Rupee - MUR

Mexico Peso - MXN

Mongolia Tughrik - MNT

Mozambique Metical - MZN

Namibia Dollar - NAD

Nepal Rupee - NPR

Netherlands Antilles Guilder - ANG

New Zealand Dollar - NZD

Nicaragua Cordoba - NIO

Nigeria Naira - NGN

Norway Krone - NOK

Oman Rial - OMR

Pakistan Rupee - PKR

Panama Balboa - PAB

Paraguay Guarani - PYG

Peru Nuevo Sol - PEN

Philippines Peso - PHP

Poland Zloty - PLN

Qatar Riyal - QAR

Romania New Leu - RON

Russia Ruble - RUB

Saint Helena Pound - SHP

Saudi Arabia Riyal - SAR

Serbia Dinar - RSD

Seychelles Rupee - SCR

Singapore Dollar - SGD

Solomon Islands Dollar - SBD

Somalia Shilling - SOS

South Africa Rand - ZAR

Korea (South) Won - KRW

Sri Lanka Rupee - LKR

Sweden Krona - SEK

Switzerland Franc - CHF

Suriname Dollar - SRD

Syria Pound - SYP

Taiwan New Dollar - TWD

Turkish Lira - TRY

Thailand Baht - THB

Pound Sterling - GBP

After selecting the currency click Save.

Note: The Account Owner can access this section and update the currency that was initially set up for the tenant. To complete this action they need to add the Conversion Rate between the current currency and the new one.

RPA Software Vendor

Click Edit to set up the RPA Vendors to be included in the Inventory. The page becomes editable allowing you to:

• Add new RPA software vendor
• Edit existing entries

• Disable software vendors: any vendor can be disabled, even those listed in the Cost Benefit Analysis of ideas.

Note:

You can only delete RPA Software Vendors that were just added in the same Edit session.

In order to see a vendor in the Cost Benefit Analysis page, you need to make sure that at least one cost is linked to that vendor in the Running Costs-RPA Software Costs page.

One Time Costs-Implementation People Costs

Compute the one-time initial investment costs to get the idea up and running. The User Role drop-down is populated with the collaborator roles that have already been set up in the Admin Console. To add new collaborator roles, follow the steps as described in Creating a New Collaborator Role page. A cost/day needs to be filled in for each role.

Click Edit to set up the One Time Costs-Implementation People Costs. The page becomes editable, allowing you to:

• Add new needed role
• Edit existing entries

• Disable roles no longer involved in the process.

Note: Once a cost has been added to a role, the respective role cannot be deleted anymore.

Running Costs-RPA Software Costs

Estimate the running costs by setting up the software license. The Cost Frequency can be set up either as Monthly or as Yearly.

Click Edit to set up the Running Costs-RPA Software Costs. The page becomes editable allowing you to:

• Add new needed vendors
• Edit existing entries

• Delete vendors no longer needed for the process.

Other Running Costs

Click Edit to set up and manage the ongoing costs which include Support Team, Other Software Licenses, Infrastructure, and Other costs.

For Infrastructure costs, we recommend you create multiple cost values corresponding to the size of your ideas. This facilitates the allocation of these costs.

The Cost Frequency can be set either as Monthly or as Yearly.

The cost value is added per each item for the chosen frequency.

The Other Running Costs can be allocated at the level of each Idea Profile by setting a percentage or multiplying the value. This reflects how much of the declared costs are used for that idea.