Permission Management

Permissions and roles can easily be managed in UiPath Apps at the following levels:

• Organization level
• App level

Managing permissions at organization-level

If a user has no role assigned at organization-level in Apps, they cannot create a new app or be assigned as an app co-author.

In order for an Apps users to be able to build apps or be an app co-author, the App Creator role is needed.

Note:

Only organization admins can grant or revoke read/write rights for users of an organization.

Follow the steps below to grant the App Creator role for a user in your organization.

1. Go to the Apps Studio homepage.

2. Click the Manage Access button from the top-right corner of the page.

   

3. Click Assign role.

4. Add a user or a user group in the Add users/groups field.

5. Select the App Creator role from the Role(s) field.

6. Click Assign.

   

Managing permissions at app-level

At app-level, you can invite collaborators and grant them the Co-Author role, which allows running and editing the selected app.

Allow All Users From the Organization to Run This Application

Enabling this feature allows any user that is a member of the organization the ability to run the app.

Note:

Permissions to any automations the app depend on still need to be managed via Orchestrator.

1. Navigate to the app homescreen by clicking on the gear icon at the top of the right-hand panel.

2. Click on the Manage access tab.

3. Flip the toggle at the top of the page to "Allow all users of the organization to run this application".

   

Allow Specific Users/group to Run the Application

1. Navigate to the app homescreen by clicking on the gear icon at the top of the right-hand panel.

2. Click on the Manage access tab.

3. Click Assign role.

4. Type in the Group or user's name in the Search users and groups textbox.

   • If the user or group is not shown, they may not be part of the organization, Adding a user to an organization.

5. Set role to "User (can run)".

   

Allow Specific Users/group the Ability to Collaborate on the Application

1. Navigate to the app homescreen by clicking on the gear icon at the top of the right-hand panel.

2. Click on the Manage access tab.

3. Click on the Assign role button.

4. Type in the user's name in the Search users and groups textbox.

   • If the user/group is not shown, they may not be part of the organization, Adding a user to an organization.

5. Set role to "Co-Author (can edit and run)".

   

   Important:

   Group Addition

   Adding groups to Apps may take up to 60 minutes to apply. Alternatively, Users of the group can log out and log in again to see the apps assigned.