It is important to keep your Orchestrator database free from clutter. To do this, we recommend:

Using SQL Server Maintenance Solution

SQL Server Maintenance Solution is a set of scripts that enable you to run backups, integrity checks, and index and statistics maintenance on all editions of Microsoft SQL Server, starting with the 2005 version. Please see this GitHub project for more information.

Creating an Archive Database

It is recommended that you create a separate database in which to save items before you delete them. As a result, this database acts as an archive for the items that you may need to store for certain reasons, such as audits.

Create a new database called, for example, UiPathOrchestratorArchives:

create database UiPathOrchestratorArchives

Create the following backup tables:
2.1. ArchiveLogs with the same structure as the Logs table:

select * into [UiPathOrchestratorArchives].[dbo].[ArchiveLogs] from [UiPath].[dbo].[Logs] where 1=2

2.2. ArchiveQueueItems, ArchiveQueueItemEvents, and ArchiveQueueItemComments with the same structure as the QueueItems, QueueItemsEvents , and QueueItemsComments tables:

select * into [UiPathOrchestratorArchives].[dbo].[ArchiveQueueItems] from
[UiPath].[dbo].[QueueItems] where 1=2
select * into [UiPathOrchestratorArchives].[dbo].[ArchiveQueueItemEvents] from [UiPath].[dbo].[QueueItemEvents] where 1=2
select * into [UiPathOrchestratorArchives].[dbo].[ArchiveQueueItemComments] from [UiPath].[dbo].[QueueItemComments] where 
1=2

2.3. ArchiveRobotLogs with the same structure as the RobotLogs table:

select * into [UiPathOrchestratorArchives].[dbo].[ArchiveRobotLicenseLogs] from [UiPath].[dbo].[RobotLicenseLogs] where 1=2

2.4. TenantNotificationsArchive and UserNotificationsArchive with the same structure as the TenantNotifications and UserNotifications tables:

select * into [UiPathOrchestratorArchives].[dbo].[ArchiveTenantNotifications] from
[UiPath].[dbo].[TenantNotifications] where 1=2
select * into [UiPathOrchestratorArchives].[dbo].[ArchiveUserNotifications] from [UiPath].[dbo].[UserNotifications] where 1=2

2.5. ArchiveJobs with the same structure as the Jobs table:

select * into [UiPathOrchestratorArchives].[dbo].[ArchiveJobs] from [UiPath].[dbo].[Jobs] where 1=2

2.5. ArchiveAuditLogs and ArchiveAuditLogEntities with the same structure as the AuditLog and AuditLogEntities tables:

select * into [UiPathOrchestratorArchives].[dbo].[ArchiveAuditLogs] from
[UiPath].[dbo].[AuditLogs] where 1=2
select * into [UiPathOrchestratorArchives].[dbo].[ArchiveAuditLogEntities] from [UiPath].[dbo].[AuditLogEntities] where 1=2

2.6 ArchiveTasks with the same structure as the Tasks table:

select * into [UiPathOrchestratorArchives].[dbo].[ArchiveTasks] from [UiPath].[dbo].[Tasks] where 1=2

Old data is copied to these archives prior to being deleted when using the queries below.

Permissions

You need the following permissions on the existing database:

db_datareader
db_datawriter

You need the following permissions on the newly created database used for archiving purposes:

db_ddladmin
db_datareader
db_datawriter

Deleting Old Data Periodically

🚧
Important!

When deleting old data, do not reset counts on ID columns (Primary Keys).

Before running the following scripts, make sure to adapt them to your environment.

Queue Items

To delete successfully processed queue items, and related events and comments, of (status = 3) older than 60 days, for example, use the query below. Optionally, you can include a where clause for TenantId.

It can be executed manually or scheduled in an SQL Server Job.

declare @NumberOfDaysToKeep int
set @NumberOfDaysToKeep = 60
begin transaction
-- create temp table with list of IDs that we want to delete
select ID as IdToDelete into #TempDeletedIds from QueueItems
where status=3
-- and TenantId = 1
-- and ReviewStatus != 0
and DateDiff(day, CreationTime, GetDate()) > @NumberOfDaysToKeep
-------------------- QueueItemEvents
set identity_insert [UiPathOrchestratorArchives].[dbo].[ArchiveQueueItemEvents] on
insert into [UiPathOrchestratorArchives].[dbo].[ArchiveQueueItemEvents]
([Id],[TenantId],[OrganizationUnitId],[QueueItemId],[TimeStamp],[IsDeleted],[DeleterUserId],[DeletionTime],[Action],[UserId],[Status],[ReviewStatus],[ReviewerUserId],[CreationTime],[CreatorUserId],[QueueDefinitionId],[ExternalClientId])
select
[Id],[TenantId],[OrganizationUnitId],[QueueItemId],[TimeStamp],[IsDeleted],[DeleterUserId],[DeletionTime],[Action],[UserId],[Status],[ReviewStatus],[ReviewerUserId],[CreationTime],[CreatorUserId],[QueueDefinitionId],[ExternalClientId]
from [UiPath].[dbo].[QueueItemEvents]
where Exists (select 1 from #TempDeletedIds where IdToDelete = QueueItemId)
delete from [UiPath].[dbo].[QueueItemEvents]
where Exists (select 1 from #TempDeletedIds where IdToDelete = QueueItemId)
set identity_insert [UiPathOrchestratorArchives].[dbo].[ArchiveQueueItemEvents] off
-------------------- QueueItemComments
set identity_insert [UiPathOrchestratorArchives].[dbo].[ArchiveQueueItemComments] on
insert into [UiPathOrchestratorArchives].[dbo].[ArchiveQueueItemComments]
([Id],[TenantId],[OrganizationUnitId],[QueueItemId],[Text],[IsDeleted],[DeleterUserId],[DeletionTime],[LastModificationTime],[LastModifierUserId],[CreationTime],[CreatorUserId],[QueueDefinitionId])
select
[Id],[TenantId],[OrganizationUnitId],[QueueItemId],[Text],[IsDeleted],[DeleterUserId],[DeletionTime],[LastModificationTime],[LastModifierUserId],[CreationTime],[CreatorUserId],[QueueDefinitionId]
from [UiPath].[dbo].[QueueItemComments]
where Exists (select 1 from #TempDeletedIds where IdToDelete = QueueItemId)
delete from [UiPath].[dbo].[QueueItemComments]
where Exists (select 1 from #TempDeletedIds where IdToDelete = QueueItemId)
set identity_insert [UiPathOrchestratorArchives].[dbo].[ArchiveQueueItemComments] off
-------------------- QueueItems
set identity_insert [UiPathOrchestratorArchives].[dbo].[ArchiveQueueItems] on
insert into [UiPathOrchestratorArchives].[dbo].[ArchiveQueueItems]
([Id],[Priority],[QueueDefinitionId],[Key],[Status],[IsDeleted],[DeleterUserId],[DeletionTime],[ReviewStatus],[RobotId],[StartProcessing],[EndProcessing],[SecondsInPreviousAttempts],[AncestorId],[RetryNumber],[SpecificData],[TenantId],[LastModificationTime],[LastModifierUserId],[CreationTime],[CreatorUserId],[DeferDate],[DueDate],[Progress],[Output],[OrganizationUnitId],[RowVersion],[ProcessingExceptionType],[HasDueDate],[Reference],[ReviewerUserId],[ProcessingExceptionReason],[ProcessingExceptionDetails],[ProcessingExceptionAssociatedImageFilePath],[ProcessingExceptionCreationTime],[CreatorJobId],[ExecutorJobId],[AnalyticsData],[RiskSlaDate],[Encrypted]
)
select
[Id],[Priority],[QueueDefinitionId],[Key],[Status],[IsDeleted],[DeleterUserId],[DeletionTime],[ReviewStatus],[RobotId],[StartProcessing],[EndProcessing],[SecondsInPreviousAttempts],[AncestorId],[RetryNumber],[SpecificData],[TenantId],[LastModificationTime],[LastModifierUserId],
[CreationTime],[CreatorUserId],[DeferDate],[DueDate],[Progress],[Output],[OrganizationUnitId],NULL,[ProcessingExceptionType],[HasDueDate],[Reference],[ReviewerUserId],[ProcessingExceptionReason],[ProcessingExceptionDetails],[ProcessingExceptionAssociatedImageFilePath],[ProcessingExceptionCreationTime],[CreatorJobId],[ExecutorJobId],[AnalyticsData],[RiskSlaDate],[Encrypted]
from [UiPath].[dbo].[QueueItems]
where Exists (select 1 from #TempDeletedIds where IdToDelete = [UiPath].[dbo].[QueueItems].[Id])
delete from [UiPath].[dbo].[QueueItems]
where Exists (select 1 from #TempDeletedIds where IdToDelete = [UiPath].[dbo].[QueueItems].[Id])
set identity_insert [UiPathOrchestratorArchives].[dbo].[ArchiveQueueItems] off
drop table #TempDeletedIds
commit transaction

Logged Messages

We recommend deleting log messages that are older than 60 days. The example query below deletes old messages with level Info, older than 60 days. Adapt the query to your needs, changing the @NumberOfDaysToKeep parameter or adding where clauses for Level and TenantId.

📘
Note:
If you don’t want to archive the logs that are deleted, simple remove the copy clause:
insert into [ArchiveLogs] select from [Logs].

It can be executed manually or scheduled in an SQL Server Job.

declare @NumberOfDaysToKeep int
set @NumberOfDaysToKeep = 60
begin transaction
set identity_insert [UiPathOrchestratorArchives].[dbo].[ArchiveLogs] on
insert into [UiPathOrchestratorArchives].[dbo].[ArchiveLogs]
([Id],[OrganizationUnitId],[TenantId],[TimeStamp],[Level],[WindowsIdentity]
,[ProcessName],[JobKey],[RobotName],[Message],[RawMessage],[MachineId],[UserKey],[HostMachineName])
select
[Id],[OrganizationUnitId],[TenantId],[TimeStamp],[Level],[WindowsIdentity]
,[ProcessName],[JobKey],[RobotName],[Message],[RawMessage],[MachineId],[UserKey],[HostMachineName]
from [UiPath].[dbo].[Logs]
where 1=1
-- and level = 2
/*
  0 = Verbose, 1 = Trace, 2 = Info,
  3 = Warn, 4 = Error, 5 = Fatal
*/
-- and TenantId = 1 -- default tenant
and DateDiff(day, TimeStamp, GetDate()) > @NumberOfDaysToKeep
delete from [UiPath].[dbo].[Logs]
where 1=1
-- and level = 2
/*
  0 = Verbose, 1 = Trace, 2 = Info,
  3 = Warn, 4 = Error, 5 = Fatal
*/
-- and TenantId = 1 -- default tenant
and DateDiff(day, TimeStamp, GetDate()) > @NumberOfDaysToKeep
set identity_insert [UiPathOrchestratorArchives].[dbo].[ArchiveLogs] off
commit transaction

RobotLicense Logs

We recommend deleting the items that are older than 60 days in your RobotLicenseLogs table. The example query below deletes items older than 60 days. Adapt the query to your needs, changing the @NumberOfDaysToKeep parameter or adding where clauses for TenantId.

📘
Note:
If you don’t want to archive the logs that are deleted, simple remove the copy clause:
insert into [ArchiveRobotLicenseLogs] select from [RobotLicenseLogs].

It can be executed manually or scheduled in an SQL Server Job.

declare @NumberOfDaysToKeep int
set @NumberOfDaysToKeep = 60
begin transaction
set identity_insert [UiPathOrchestratorArchives].[dbo].[ArchiveRobotLicenseLogs] on
insert into [UiPathOrchestratorArchives].[dbo].[ArchiveRobotLicenseLogs]
([Id],[RobotId],[StartDate],[EndDate],[RobotType],[TenantId],[Scope],[Key],[Slots],
[LicenseKey],[Properties],[ErrorCode],[JobKey])
select
[Id],[RobotId],[StartDate],[EndDate],[RobotType],[TenantId],[Scope],[Key],[Slots],
[LicenseKey],[Properties],[ErrorCode],[JobKey]
from [UiPath].[dbo].[RobotLicenseLogs]
where EndDate is not null
-- and TenantId = 1 -- default tenant
and DateDiff(day, EndDate, GetDate()) > @NumberOfDaysToKeep
delete from [UiPath].[dbo].[RobotLicenseLogs]
where EndDate is not null
-- and TenantId = 1 -- default tenant
and DateDiff(day, EndDate, GetDate()) > @NumberOfDaysToKeep
set identity_insert [UiPathOrchestratorArchives].[dbo].[ArchiveRobotLicenseLogs] off
commit transaction

TenantNotifications / UserNotifications Cleanup

We recommend deleting the items that are older than 60 days in your TenantNotifications and UserNotifications tables. The example query below deletes items older than 60 days. Adapt the query to your needs, changing the @NumberOfDaysToKeep parameter or adding where clauses for TenantId.

declare @NumberOfDaysToKeep int
set @NumberOfDaysToKeep = 60
begin transaction
-- create a temp table with list of IDs that we want to delete
select ID as IdToDelete into #TempDeletedIds from TenantNotifications
where 1=1
-- and TenantId = 1
and DateDiff(day, CreationTime, GetDate()) > @NumberOfDaysToKeep
-------------------- UserNotifications
insert into [UiPathOrchestratorArchives].[dbo].[ArchiveUserNotifications]
([Id],[UserId],[TenantNotificationId],[State],[CreationTime],[TenantId])
select
[Id],[UserId],[TenantNotificationId],[State],[CreationTime],[TenantId]
from [UiPath].[dbo].[UserNotifications]
where Exists (select 1 from #TempDeletedIds where IdToDelete = TenantNotificationId)
delete from [UiPath].[dbo].[UserNotifications]
where Exists (select 1 from #TempDeletedIds where IdToDelete = TenantNotificationId)
-------------------- TenantNotifications
insert into [UiPathOrchestratorArchives].[dbo].[ArchiveTenantNotifications]
([Id],[TenantId],[NotificationName],[Data],[DataTypeName],[EntityTypeName],
[EntityTypeAssemblyQualifiedName],[EntityId],[Severity],[CreationTime],[CreatorUserId])
select
[Id],[TenantId],[NotificationName],[Data],[DataTypeName],[EntityTypeName]
,[EntityTypeAssemblyQualifiedName],[EntityId],[Severity],[CreationTime],[CreatorUserId]
from [UiPath].[dbo].[TenantNotifications]
where Exists (select 1 from #TempDeletedIds where IdToDelete = [UiPath].[dbo].[TenantNotifications].[Id])
delete from [UiPath].[dbo].[TenantNotifications]
where Exists (select 1 from #TempDeletedIds where IdToDelete = [UiPath].[dbo].[TenantNotifications].[Id])
drop table #TempDeletedIds
commit transaction

Jobs Cleanup

We recommend deleting the items that are older than 60 days in your Jobs table. The example query below deletes items older than 60 days. Adapt the query to your needs, changing the @NumberOfDaysToKeep parameter or adding where clauses for TenantId.

declare @NumberOfDaysToKeep int
set @NumberOfDaysToKeep = 60
begin transaction
set identity_insert [UiPathOrchestratorArchives].[dbo].[ArchiveJobs] on
insert into [UiPathOrchestratorArchives].[dbo].[ArchiveJobs]
([Id],[TenantId],[Key],[StartTime],[EndTime],[State],[RobotId],[ReleaseId]
,[Source],[BatchExecutionKey],[Info],[IsDeleted],[DeleterUserId],[DeletionTime]
,[LastModificationTime],[LastModifierUserId],[CreationTime],[CreatorUserId]
,[OrganizationUnitId],[StartingScheduleId],[Type],[InputArguments],[OutputArguments],[HostMachineName],[PersistenceId],[ResumeVersion],[SuspendBlobType],[PersistenceLocationVersion],[StopStrategy],[ReleaseVersionId],[EntryPointPath],[JobPriority],[RuntimeType],[MachineId],[RequiresUserInteraction],[ServiceUserName],[ResumeTime],[Reference], [ProcessType], [ResumeOnSameContext], [TargetFramework], [VideoOptions], [RunAsMe])
select
[Id],[TenantId],[Key],[StartTime],[EndTime],[State],[RobotId],[ReleaseId]
,[Source],[BatchExecutionKey],[Info],[IsDeleted],[DeleterUserId],[DeletionTime]
,[LastModificationTime],[LastModifierUserId],[CreationTime],[CreatorUserId]
,[OrganizationUnitId],[StartingScheduleId],[Type],[InputArguments],[OutputArguments],[HostMachineName],[PersistenceId],[ResumeVersion],[SuspendBlobType],[PersistenceLocationVersion],[StopStrategy],[ReleaseVersionId],[EntryPointPath],[JobPriority],[RuntimeType],[MachineId],[RequiresUserInteraction],[ServiceUserName],[ResumeTime],[Reference], [ProcessType], [ResumeOnSameContext], [TargetFramework], [VideoOptions], [RunAsMe]
from [UiPath].[dbo].[Jobs]
where 1=1
-- and State = 5
/*
  0 = Pending, 1 = Running, 2 = Stopping, 3 = Terminating, 4 = Faulted, 
  5 = Successful, 6 = Stopped, 7 = Suspended, 8 = Resumed
*/
-- and TenantId = 1 -- default tenant
and DateDiff(day, CreationTime, GetDate()) > @NumberOfDaysToKeep
delete from [UiPath].[dbo].[jobs]
where 1=1
-- and State = 5
/*
  0 = Pending, 1 = Running, 2 = Stopping, 3 = Terminating, 4 = Faulted, 
  5 = Successful, 6 = Stopped, 7 = Suspended, 8 = Resumed
*/
-- and TenantId = 1 -- default tenant
and DateDiff(day, CreationTime, GetDate()) > @NumberOfDaysToKeep
set identity_insert [UiPathOrchestratorArchives].[dbo].[ArchiveJobs] off
commit transaction

AuditLogs and AuditLogEntities Cleanup

We recommend deleting the items that are older than 60 days in your AuditLogs and AuditLogEntities tables. The example query below deletes items older than 60 days. Adapt the query to your needs, changing the @NumberOfDaysToKeep parameter or adding where clauses for TenantId.

declare @NumberOfDaysToKeep int
set @NumberOfDaysToKeep = 60
begin transaction
-- create temp table with list of IDs that we want to delete
select ID as IdToDelete into #TempDeletedIds from AuditLogs
where 1=1
-- and TenantId = 1
and DateDiff(day, ExecutionTime, GetDate()) > @NumberOfDaysToKeep
-------------------- AuditLogEntities
set identity_insert [UiPathOrchestratorArchives].[dbo].[ArchiveAuditLogEntities] on
insert into [UiPathOrchestratorArchives].[dbo].[ArchiveAuditLogEntities]
([Id],[EntityName],[EntityId],[AuditLogId],[CustomData],[Action],[TenantId])
select
[Id],[EntityName],[EntityId],[AuditLogId],[CustomData],[Action],[TenantId]
from [UiPath].[dbo].[AuditLogEntities]
where Exists (select 1 from #TempDeletedIds where IdToDelete = AuditLogId)
delete from [UiPath].[dbo].[AuditLogEntities]
where Exists (select 1 from #TempDeletedIds where IdToDelete = AuditLogId)
set identity_insert [UiPathOrchestratorArchives].[dbo].[ArchiveAuditLogEntities] off
-------------------- AuditLogs
set identity_insert [UiPathOrchestratorArchives].[dbo].[ArchiveAuditLogs] on
insert into [UiPathOrchestratorArchives].[dbo].[ArchiveAuditLogs]
([Id],[TenantId],[UserId],[ServiceName],[MethodName],[Parameters],[ExecutionTime],[ExecutionDuration]
,[ClientIpAddress],[ClientName],[BrowserInfo],[Exception],[ImpersonatorUserId],[ImpersonatorTenantId]
,[CustomData],[Action],[Component],[DisplayName],[Version],[EntityId],[ReturnValue],[IsGlobal])
select
[Id],[TenantId],[UserId],[ServiceName],[MethodName],[Parameters],[ExecutionTime],[ExecutionDuration]
,[ClientIpAddress],[ClientName],[BrowserInfo],[Exception],[ImpersonatorUserId],[ImpersonatorTenantId]
,[CustomData],[Action],[Component],[DisplayName],[Version],[EntityId],[ReturnValue],[IsGlobal]
from [UiPath].[dbo].[AuditLogs]
where Exists (select 1 from #TempDeletedIds where IdToDelete = [UiPath].[dbo].[AuditLogs].[Id])
delete from [UiPath].[dbo].[AuditLogs]
where Exists (select 1 from #TempDeletedIds where IdToDelete = [UiPath].[dbo].[AuditLogs].[Id])
set identity_insert [UiPathOrchestratorArchives].[dbo].[ArchiveAuditLogs] off
drop table #TempDeletedIds
commit transaction

Actions Cleanup

We recommend deleting the completed and soft-deleted actions that are older than 60 days in your Tasks table.
Actions are stored in the Tasks table.
Deletion through UI marks the items as soft-deleted in the Tasks table.

The example query below deletes completed items (Status = 2) older than 60 days and soft-deleted items (IsDeleted = 1).
Adapt the query to your needs, changing the @NumberOfDaysToKeep parameter or adding where clauses for TenantId or OrganizationUnitId.

📘
Note:
If you don’t want to archive the Tasks that are deleted, remove the insert into [ArchiveTasks] select from [Tasks] statement.

declare @NumberOfDaysToKeep int
set @NumberOfDaysToKeep = 60
begin transaction
    set identity_insert [UiPathOrchestratorArchives].[dbo].[ArchiveTasks] on
    insert into [UiPathOrchestratorArchives].[dbo].[ArchiveTasks] ([Id],[Title],[Priority],[Status],[AssignedToUserId],[FormLayout],[Data],[Action],[Type],[TenantId],[OrganizationUnitId],
    [LastModificationTime],[LastModifierUserId],[CreationTime],[CreatorUserId],[IsDeleted],[DeleterUserId],[DeletionTime],[TaskCatalogId],[IsCompleted],[ExternalTag])
    select
    [Id],[Title],[Priority],[Status],[AssignedToUserId],[FormLayout],[Data],[Action],[Type],[TenantId],[OrganizationUnitId],
    [LastModificationTime],[LastModifierUserId],[CreationTime],[CreatorUserId],[IsDeleted],[DeleterUserId],[DeletionTime],[TaskCatalogId],[IsCompleted],[ExternalTag] 
    from [UiPath].[dbo].[Tasks] 
    where 1=1 
    and ((IsDeleted = 1 and DateDiff(day, DeletionTime, GetDate()) > @NumberOfDaysToKeep)
    or (Status = 2
    /*
      0 = Unassigned, 1 = Pending, 2 = Completed
    */
    -- and TenantId = 1 -- default tenant
    -- and OrganizationUnitId = 1 -- switch to the OrganizationUnit for which you want to delete
    and DateDiff(day, LastModificationTime, GetDate()) > @NumberOfDaysToKeep))
    
    delete from [UiPath].[dbo].[Tasks]
    where 1=1 
    and ((IsDeleted = 1 and DateDiff(day, DeletionTime, GetDate()) > @NumberOfDaysToKeep)
    or (Status = 2
    /*
      0 = Unassigned, 1 = Pending, 2 = Completed
    */
    -- and TenantId = 1 -- default tenant
    -- and OrganizationUnitId = 1 -- switch to the OrganizationUnit for which you want to delete
    and DateDiff(day, LastModificationTime, GetDate()) > @NumberOfDaysToKeep))
    set identity_insert [UiPathOrchestratorArchives].[dbo].[ArchiveTasks] off
commit transaction

Sessions Cleanup

We recommend deleting unattended sessions with [ReportingTime] older than 60 days in your Sessions table. The example query below deletes items older than 60 days. Adapt the query to your needs, changing the @daysToKeep parameter or adding where clauses for TenantId

It can be executed manually or scheduled in an SQL Server Job.

DECLARE @daysToKeep INT = 60

BEGIN TRANSACTION
    SELECT s.[Id] 
    INTO #tempTable 
    FROM [dbo].[Sessions] s 
    LEFT JOIN [dbo].[RobotLicenses] rl ON rl.[SessionId] = s.[Id] AND rl.[Scope] > 1 
    LEFT JOIN [dbo].[ProcessScheduleMachineRobots] p ON p.[SessionId] = s.[Id] 
    WHERE s.[ReportingTime] < GETUTCDATE()-@daysToKeep 
    AND s.[RobotId] IS NULL 
    AND rl.[Id] IS NULL 
    AND p.[Id] IS NULL 
    -- AND s.[TenantId] = 1 -- default tenant
    ORDER BY s.[Id] asc 
    
    DELETE rl  
    FROM [dbo].[RobotLicenses] rl 
    INNER JOIN #tempTable t ON t.[Id] = rl.[SessionId]
    
    DELETE s  
    FROM [dbo].[Sessions] s 
    INNER JOIN #tempTable t ON t.[Id] = s.[Id]
    
    DROP TABLE #tempTable
COMMIT TRANSACTION

Ledger Cleanup

We recommend deleting the items that are older than 7 days in your Ledger and LedgerDeliveries tables. The example query below deletes items older than 7 days and applies a batch size of 1,000 entries.

It can be executed manually or scheduled in an SQL Server Job.

-- Ledger table cleanup
PRINT 'Starting maintenance on [Ledger] table.'

DECLARE @daysToKeep INT
DECLARE @batchSize INT
SET @daysToKeep = 7
SET @batchSize =  1000
DECLARE @currentDate DATETIME
SET @currentDate = GETDATE()
DECLARE @rowsToDelete INT

SET @rowsToDelete =
    (SELECT COUNT(*)
    FROM [dbo].[Ledger]
    WHERE [CreationTime] < @currentDate-@daysToKeep)

DECLARE @rowsToKeep INT
SET @rowsToKeep =
    (SELECT COUNT(*)
    FROM [dbo].[Ledger]
    WHERE [CreationTime] >= @currentDate-@daysToKeep)

PRINT 'Rows to delete:' + CAST(@rowsToDelete AS VARCHAR)
PRINT 'Rows to keep:'+ CAST(@rowsToKeep AS VARCHAR)

DECLARE @rowsDeleted INT
SET @rowsDeleted = 1
WHILE (@rowsDeleted > 0)
BEGIN
    DELETE TOP(@batchSize) [dbo].[Ledger] WHERE [CreationTime] < @currentDate-@daysToKeep
     OPTION (MAXDOP 1)

    SET @rowsDeleted = @@ROWCOUNT

    SET @rowsToDelete = IIF (@rowsToDelete > @batchSize, @rowsToDelete - @batchSize, 0)

    PRINT 'Deleted ' + CAST(@rowsDeleted AS VARCHAR)+' rows. Remaining to delete:' + CAST(@rowsToDelete AS VARCHAR)
END

--LedgerDeliveries table cleanup
PRINT 'Starting maintenance on [LedgerDeliveries] table.'
SET @rowsToDelete =
    (SELECT COUNT(*)
    FROM [dbo].[LedgerDeliveries]
    WHERE [LastUpdatedTime] < @currentDate-@daysToKeep)
SET @rowsToKeep =
    (SELECT COUNT(*)
    FROM [dbo].[LedgerDeliveries]
    WHERE [LastUpdatedTime] >= @currentDate-@daysToKeep)
PRINT 'Rows to delete:' + CAST(@rowsToDelete AS VARCHAR)
PRINT 'Rows to keep:'+ CAST(@rowsToKeep AS VARCHAR)

SET @rowsDeleted = 1
WHILE (@rowsDeleted > 0)
BEGIN
    DELETE TOP(@batchSize) [dbo].[LedgerDeliveries] WHERE [LastUpdatedTime] < @currentDate-@daysToKeep
     OPTION (MAXDOP 1)

    SET @rowsDeleted = @@ROWCOUNT
    SET @rowsToDelete = IIF (@rowsToDelete > @batchSize, @rowsToDelete - @batchSize, 0)

    PRINT 'Deleted ' + CAST(@rowsDeleted AS VARCHAR)+' rows. Remaining to delete:' + CAST(@rowsToDelete AS VARCHAR)
END

📘
Note:
You can customize the cleanup interval and the number of entries to be deleted, by modifying the values of @daysToKeep and @batchSize variables.

Elasticsearch

Orchestrator keeps one index for each tenant, for every month. Keeping old indices in Elasticsearch, even if they are not used in searches or reports, may affect its performance (memory consumption). As a result, it is recommended to delete old indices.

Permissions

You need the following permissions on both databases (existing database and archive database):

db_datareader
db_datawriter

Backing Up the Database

We recommend implementing regular backups of the SQL Server database, such as full weekly or daily incremental backups.

Additionally, we recommend using the DatabaseBackup stored procedure that is created using the script at this location.

UiPath Installation and Upgrade

The UiPath Installation and Upgrade Guide

Maintenance Considerations

Using SQL Server Maintenance Solution

Creating an Archive Database

Permissions

Deleting Old Data Periodically

🚧
Important!

Queue Items

Logged Messages

📘
Note:

RobotLicense Logs

📘
Note:

TenantNotifications / UserNotifications Cleanup

Jobs Cleanup

AuditLogs and AuditLogEntities Cleanup

Actions Cleanup

📘
Note:

Sessions Cleanup

Ledger Cleanup

📘
Note:

Elasticsearch

Permissions

Backing Up the Database

Maintenance Considerations

Suggested Edits are limited on API Reference Pages

Using SQL Server Maintenance Solution

Creating an Archive Database

Permissions

Deleting Old Data Periodically

🚧Important!

Queue Items

Logged Messages

📘Note:

RobotLicense Logs

📘Note:

TenantNotifications / UserNotifications Cleanup

Jobs Cleanup

AuditLogs and AuditLogEntities Cleanup

Actions Cleanup

📘Note:

Sessions Cleanup

Ledger Cleanup

📘Note:

Elasticsearch

Permissions

Backing Up the Database

🚧
Important!

📘
Note:

📘
Note:

📘
Note:

📘
Note: