Menu Analysis

The dashboards of the Analysis menu display a graphical representation of the process and give insight into the process flow and performance.

The Analysis menu has the following dashboards:

1. Analysis - End to end process: the main dashboard where you can analyze the end-to-end Purchase-to-Pay process regarding purchase order items.
2. Analysis - Event analysis: the dashboard where you can analyze the events that occur in the Purchase-to-Pay process regarding purchase order items.

Analysis - End to end process

Introduction

Analysis - End to end process is the main dashboard where you can analyze the complete Purchase-to-Pay process regarding purchase order items.

KPIs

Below is a description of the KPIs that are displayed at the top of the Analysis - End to end dashboard.

KPI	Description
Automation rate	The percentage of automated events in the Purchase-to-Pay process from end-to-end.
Variants	The number of various process paths different purchase order items have taken from end-to-end. A variant is a specific path through the process, a set of activities that were taken in a specific order. Usually, several purchase order items have followed the same variant.
Avg. throughput time end to end	The average throughput time for the end-to-end process, from creating a purchase requisition to the actual payment for the related invoice.
Total item value	The total value of the purchase order items created during the selected period.
Number of items	The total number of purchase order items created during the selected period.
Purchase orders	The total number of purchase orders created during the selected period.

End to end process

With the End to end process dashboard item you can analyze the purchase order items and throughput times in more detail. You can create various contexts by selecting different categories from the drop-down list. The metric selector enables you to select different metrics.

See the illustration below.

The metric of the selector determines the value displayed on the bar chart. Below is a description of the metrics.

Metric	Description	Base
Number of items	The number of unique purchase order items.	Purchase order items
Avg. item value	The average purchase order item value for the selected category.	Purchase order items
Total item value	The sum of the purchase order item values for the selected category.	Purchase order items
Avg. throughput time end to end	The average throughput time for the end to end process, from creating a purchase requisition to the actual payment for the related invoice.	Purchase order items
Avg. throughput time PR creation to PR approval	The average throughput time from the creation of a purchase requisition to the approval of the purchase requisition. Note: The throughput time is calculated only if both dates are available and occurred in the right order.	Purchase order items
Avg. throughput time PR creation to PO approval	The average throughput time from the creation of a purchase requisition to the approval of the purchase order. Note: The throughput time is calculated only if both dates are available and occurred in the right order.	Purchase order items
Avg. throughput time PR approval to PO item creation	The average throughput time from the approval of a purchase requisition to the creation of the purchase order item. Note: The throughput time is calculated only if both dates are available and occurred in the right order.	Purchase order items
Avg. throughput time PR approval to PO approval	The average throughput time from the approval of a purchase requisition to the approval of the purchase order. Note: The throughput time is calculated only if both dates are available and occurred in the right order.	Purchase order items
Avg. throughput time PO creation to GR	The average throughput time between the complete approval of the purchase order and the post of the receipt of the goods. Note: The throughput time is calculated only if both dates are available and occurred in the right order.	Purchase order items
Avg. throughput time GR to INV item creation	The average throughput time from the post of the receipt of the goods to the creation of the last invoice item. Note: The throughput time is calculated only if both dates are available and occurred in the right order.	Purchase order items

Note:

Metrics in the Purchase-to-Pay Discovery Accelerator never take Purchase order items with missing data into account when the metric is calculated.

For example, if a Purchase order item does not have a value for the selected category and the metric calculates the average over this category, the Purchase order item is not taken into account.

Trend

The graph on the Trend tab shows the metric values for the selected category over time. See the illustration below.

Process graph

The process graph displays the end-to-end process based on the number of purchase order items.

Note: You can use the Variants slider to change the number of activities and/or edges shown. See also Working with process graphs.

You can select a different metric from the activity and edge metrics selector to display the process graph based on different metrics. Below is a description of the available metrics.

Activity metrics

Metric	Description	Base
Number of items	The number of unique purchase order items created within the selected period.	Purchase order items
Avg. item value	The average value of purchase order items created during the selected period.	Purchase order items
Total Item value	The sum of the values of the purchase order items created during the selected period.	Purchase order items
Avg. event throughput time	The average throughput time for the end-to-end process.	Purchase order item end to end events

Edge metrics

Metric	Description	Base
Number of items	The number of unique purchase order items.	Purchase order items
Average throughput time	The average throughput time between the activities.	Process
Number of transitions	The number of transitions between the activities.	Process

Submitting automation ideas

When you identify a bottleneck in the Purchase-to-Pay process while monitoring, for example when a manual activity takes a long time to be executed, you might want to send a request to automate the activity to Automation Hub. You can do this directly from the process graph. See Sending automation ideas to UiPath Automation Hub for more information.

Note: This function is only available if Process Mining is set up for integration with Automation Hub.

Analysis - Event analysis

Introduction

Analysis - Event analysis is the main dashboard where you can analyze the events that occur in the Purchase-to-Pay process.

The information displayed in the dashboard is based on the creation date of the purchase order items. The Period filter in the Filter panel enables you to select a period to display the purchase order items that were created in the selected period.

Note: Since the process graph displays all purchase order items which are created within the selected time period, the graph can also contain changes to these purchase order items that might be outside of the selected period.

KPIs

Below is a description of the KPIs that are displayed at the top Analysis - Event analysis dashboard.

KPI	Description
Avg. event throughput time	The average event throughput time for purchase order item events.
Total item value	The total value of the purchase order items.
Number of items	The total number of unique purchase order items.

Timestamps

Throughput time is the duration between the event end timestamps of two events that follow each other. In this case, waiting time and idle time are also calculated. Processing time is the time actually spent on the event. In this case, waiting time and idle time are not taken into account.

Details

With the Details dashboard item, you can analyze the purchase order item events in more detail.

You can create various different contexts by selecting different fields from the drop-down list. For example, when you select the Activity trigger you can analyze the reason that triggered the purchase order item event.

The metric selector enables you to select different metrics. Below is a description of the metrics that can be used to analyze the purchase order item events regarding the selected field.

Metric	Description	Base
Number of items	The number of unique purchase order items, created within the selected period.	Purchase order items
Number of events	The number of unique purchase order item events, within the selected period.	Purchase order item end to end events
Avg. number of events	The average number of events that were performed on purchase order items, within the selected period.	Purchase order item end to end events
Avg. event throughput time	The average throughput time of all purchase order items events, within the selected period.	Purchase order item end to end events

Distribution

The Distribution chart enables you to analyze the frequency of events based on the Event throughput time. See the illustration below.

Process graph

The process graph displays the Purchase-to-Pay process based on the number of events.

You can select a different metric from the activity and edge metrics selector to display the process graph based on different metrics. Below is a description of the available metrics.

Note: You can use the Details slider to change the number of activities and/or edges shown. See also Working with process graphs.

Activity metrics

Metric	Description	Base
Number of items	The number of unique purchase order items, created within the selected period.	Purchase order items
Number of events	The number of unique purchase order item events, within the selected period.	Purchase order item end to end events
Avg. number of events	The average number of events that were performed on purchase order items, within the selected period.	Purchase order item end to end events
Avg. event throughput time	The average throughput time of all purchase order items events, within the selected period.	Purchase order item end to end events

Edge metrics

Metric	Description	Base
Number of items	The number of unique purchase order items.	Purchase order items
Average throughput time	The average throughput time between the activities.	Process
Number of transitions	The number of transitions between the activities.	Process