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UiPath Activities

The UiPath Activities Guide

Send Calendar Invite

UiPath.Mail.Activities.Business.SendCalendarInviteX

Creates and sends a calendar invite. This activity must be added inside a Use Outlook 365, Use Gmail, or Use Desktop Outlook App activity.

Configuring the Activity

In the Body of the Activity

  • Account - Click Plus plus buttonplus button on the right side of the field and then, from the drop-down menu, select an Outlook 365, Gmail, or desktop Outlook account added to the automation.

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Note:

If you are using Microsoft Outlook 2010 with an IMAP account, you can only send calendar invites from the default email account.

  • Title/Subject - Click Plus plus buttonplus button on the right side of the field and then, from the menu, add a title for the invite:
    • Data from the Project Notebook, a parent Excel file or email account.
    • Use Saved Value - Use data that you previously saved for later use in the project.
    • Text - Enter a title in the Text Builder.
    • Ask when run - Prompt for the title when the project is executed.
    • Open in Advanced Editor - Enter a VB expression.
  • Required attendees - Click Plus plus buttonplus button on the right side of the field, and then use one of the options in the menu to select the required attendees:
    • Data from the Project Notebook, a parent Excel file or email account. For example, you can select a cell in Excel with email addresses separated by semicolon (;) to add multiple recipients, or, when automating the Outlook desktop app, use the addresses from the To field of the email selected in Outlook when the project is executed.
    • Use Saved Value - Use data in the form of a list of email addresses that you previously saved for later use in the project.
    • Text - Enter one or more email addresses separated by semicolon (;) in the Text Builder.
    • Ask when run - Prompt for recipients when the project is executed.
    • Open in Advanced Editor - Enter a VB expression.
  • Optional attendees - Click Plus plus buttonplus button on the right side of the field, and then use one of the options in the menu to select the optional attendees:
    • Data from the Project Notebook, a parent Excel file or email account. For example, you can select a cell in Excel with email addresses separated by semicolon (;) to add multiple recipients, or, when automating the Outlook desktop app, use the addresses from the Cc field of the email selected in Outlook when the project is executed.
    • Use Saved Value - Use data in the form of a list of email addresses that you previously saved for later use in the project.
    • Text - Enter one or more email addresses separated by semicolon (;) in the Text Builder.
    • Ask when run - Prompt for recipients when the project is executed.
    • Open in Advanced Editor - Enter a VB expression.
  • Start date - Click Plus plus buttonplus button on the right side of the field, and then select Choose Date/Time to select the date. Alternatively, you can use one of the other options from the menu to indicate the date:
    • Data from the Project Notebook or a parent Excel file. For example, select a cell which contains a date.
    • Ask when run - Prompt for the date when the project is executed.
    • Open in Advanced Editor - Enter a VB expression.
  • Start time - Click Plus plus buttonplus button on the right side of the field, and then select Choose Date/Time to select the start time. Alternatively, you can use one of the other options from the menu to indicate the start time:
    • Data from the Project Notebook or a parent Excel file. For example, select a cell which contains the time.
    • Ask when run - Prompt for the start time when the project is executed.
    • Open in Advanced Editor - Enter a VB expression.
  • Duration - Click Plus plus buttonplus button on the right side of the field, and then select Choose Duration to select the duration. Alternatively, you can use one of the other options from the menu to indicate the duration:
    • Data from the Project Notebook or a parent Excel file. For example, select a cell which contains the duration.
    • Ask when run - Prompt for the duration when the project is executed.
    • Open in Advanced Editor - Enter a VB expression.

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Note:

Values from Excel must be exactly in the format of HH:MM:SS and the cell formatting must be set to text. For example, 01:30:00.

  • All day event - If selected, it marks the meeting as a full day event. This supersedes the Time and Duration settings.
  • Location - Click Plus plus buttonplus button on the right side of the field, and then select one of the options from the menu to indicate the name of the room where to hold the meeting:
    • Data from the Project Notebook, a parent Excel file or email account.
    • Use Saved Value - Use data that you previously saved for later use in the project.
    • Text - Enter the room name in the Text Builder.
    • Ask when run - Prompt for the room name when the project is executed.
    • Open in Advanced Editor - Enter a VB expression.
  • Description - You can add a plain text body or select a Word document to add the file in body of the invite.
    • If you select Text, click Plus plus buttonplus button on the right side of the field, and then select one of the options from the menu to add the text for the body of the invite:
      • Data from the Project Notebook, a parent Excel file or email account.
      • Use Saved Value - Use data that you previously saved for later use in the project.
      • Text - Enter the body text in the Text Builder.
      • Ask when run - Prompt for the body text when the project is executed.
      • Paste from clipboard - Paste a value that you previously copied to the clipboard in the project.
      • Open in Advanced Editor - Enter a VB expression.
    • If you select Use Word Document, indicate a Word document with tables, images. text formatting to add in the body. The invite body is formatted as HTML. Click Browse browse filesbrowse files next to the field, and then browse to a Word file and select it. Alternatively, you can indicate the path to a Word file by selecting an option from the Plus plus buttonplus button menu on the right side of the field:
      • Data from the Project Notebook, a parent Excel file or email account. For example, you can select a cell in an Excel file that contains a path.
      • Use Saved Value - Use data in the form of a file path that you previously saved for later use in the project.
      • Text - Enter a path in the Text Builder.
      • Ask when run - Prompt for the path when the project is executed.
      • Paste from clipboard - Paste a value that you previously copied to the clipboard in the project.
      • Open in Advanced Editor - Enter a VB expression.
  • Attachments - Select Files to attach individual files or Folder to attach all the files in a folder.
    To select the file or folder, click Browse browse filesbrowse files next to the field, and then browse to the file or folder and select it. Alternatively, you can indicate a file or folder path by selecting an option from the Plus plus buttonplus button menu on the right side of the field:
    • Data from the Project Notebook, a parent Excel file or email account. For example, you can select a cell in an Excel file that contains a path.
    • Use Saved Value - Use data in the form of a path that you previously saved for later use in the project.
    • Text - Enter a path in the Text Builder. You can combine text with a formula from an Excel file cell, for example to add a date to the file name using formulas in the Project Notebook.
    • Ask when run - Prompt for the path when the project is executed.
    • Paste from clipboard - Paste a value in the form of a path that you previously copied to the clipboard in the project.
    • Open in Advanced Editor - Enter a VB expression.
  • Reminder - Click Plus plus buttonplus button on the right side of the field, and then select Choose Duration to select when to be reminded of this item. Alternatively, you can use one of the other options from the menu to indicate the :
    • Data from the Project Notebook or a parent Excel file. For example, select a cell which contains the duration between the reminder and the meeting.
    • Open in Advanced Editor - Enter a VB expression.
  • Show as - Select how to mark the time of this meeting on your calendar: Free, Tentative, Busy, Out of Office. The default option is Busy.
  • Recurrence - Click Configure Recurrence to open a window where you can schedule the meeting to repeat regularly in a similar way to how you configure appointment recurrence in Outlook.
  • Save without sending - If selected, the meeting is saved to your calendar, but the invite is not sent to the other attendees. This gives you a chance to check the meeting in your email client before sending it. This option is selected by default.

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Note:

The options Out of Office and Save without sending are not supported in Gmail.

In the Properties Panel